Managing Flexible Work

Phase 1: Request and Approval Process

1. Create a Flexible Work Policy

Draft a clear policy outlining eligibility, work-from-home guidelines, and schedule expectations.

2. Set Up an AI-Assisted Request System

Allow employees to submit requests through Mosaico, specifying preferred hours, remote work days, or compressed workweeks.

3. Request Review and Approvals

Review requests based on policy criteria such as role suitability, team coverage, and workload balance.

4. Notify Employees of Approval or Adjustments

Automatically send approval or adjustment notifications to employees and managers.

Phase 2: Schedule and Task Management

5. Generate Custom Work Schedules

Use AI to create balanced schedules that fit approved work arrangements while meeting team workload requirements.

6. Assign Tasks Based on Availability

Automatically adjust task assignments based on updated employee work hours and availability.

7. Track Team Coverage in Real-Time

Monitor team schedules through a shared dashboard showing who’s working on-site or remotely.

Phase 3: Monitoring and Support

8. Conduct Regular Check-Ins

Schedule automated one-on-one or team check-ins to discuss how flexible arrangements are working and adjust as needed.

9. Send Feedback Surveys Automatically

Use AI-powered surveys to collect feedback on productivity, job satisfaction, and work-life balance.

10. Review Productivity and Attendance Reports

Generate AI-driven reports tracking task completion, attendance, and team performance for ongoing evaluation.

Phase 4: Policy Updates and Adjustments

11. Analyze Long-Term Data Trends

Use AI to spot trends like increased productivity or recurring scheduling conflicts.

12. Update the Flexible Work Policy

Adjust the policy based on real-time insights and employee feedback to better meet business and personal needs.

13. Communicate Policy Changes to Staff

Share updated policies through automated announcements or an internal platform.