Workplace Safety Compliance

Phase 1: Planning and Preparation

1. Review Applicable Legislation

Review the Health and Safety at Work Act 2015 and relevant regulations to understand legal obligations in NZ. Legislation New Zealand

2. Assign Health and Safety Representatives

Appoint representatives to be responsible for making sure health and safety rules are followed.

3. Develop Health and Safety Policies

Create policies outlining the organization's commitment to health and safety and procedures for managing risks.

Phase 2: Risk Management

4. Conduct Workplace Risk Assessments

Identify potential hazards and assess risks associated with workplace activities and environments.

5. Implement Control Measures

Develop and apply strategies to eliminate or minimize identified risks, ensuring they are practical and effective.

6. Establish Emergency Procedures

Create and communicate plans for responding to emergencies, including evacuations and first aid.

Phase 3: Training and Education

7. Provide Employee Training

Educate employees on health and safety policies, procedures, and their responsibilities under HSWA.

8. Conduct Induction Programs

Ensure new employees receive comprehensive health and safety training during onboarding.

Phase 4: Monitoring and Review

9. Set Up Incident Reporting Systems

Implement processes for employees to report hazards, near misses, and incidents promptly.

10. Investigate Incidents

Analyze reported incidents to determine causes and implement corrective actions to prevent recurrence.

11. Perform Regular Audits

Conduct periodic reviews of health and safety practices to ensure ongoing compliance and identify areas for improvement.

12. Update Policies and Procedures

Regularly revise health and safety documents to reflect changes in legislation or organizational processes.

Phase 5: Documentation and Record-Keeping

13. Maintain Training Records

Keep detailed records of all health and safety training sessions and employee participation.

14. Document Risk Assessments and Control Measures

Record findings from risk assessments and the measures implemented to control risks.

15. Prepare Compliance Reports

Generate reports summarizing health and safety activities, incidents, and compliance status for internal review and regulatory bodies.