Health and Safety Incident Reporting

Phase 1: Awareness and Training

1. Conduct Training Sessions

Regularly conduct training for employees on recognizing health and safety hazards and the importance of immediate reporting. Include instructions on using the Mosaico reporting system.

2. Clear Reporting Guidelines

‍Provide clear, accessible guidelines on what constitutes a reportable incident and how to use the reporting form in Mosaico. Download Mosaico's "How to" instructions.

Phase 2: Incident Reporting

3. Accessible Reporting Tool

‍Use Mosaico to create an easy-to-use reporting tool that employees can access to report any health or safety incident. Assign roles

4. Immediate Report Submission

‍Ensure the tool is designed to be intuitive and guides the employee through submitting all necessary details.

Phase 3: Review and Initial Action

5. Immediate Review

Set Mosaico to notify health and safety officers immediately upon report submission.

6. Preliminary Action

‍Take necessary preliminary actions to mitigate any ongoing risks or to provide first aid or medical attention.

Phase 4: Investigation and Documentation

7. Detailed Investigation

‍Conduct a thorough investigation into the incident to determine causes and prevent recurrence. Document all findings and actions in Mosaico.

8. Compliance Checks

‍Ensure all reporting and subsequent actions comply with workplace safety regulations.

Phase 5: Reporting and Improvement

9. Official Reporting

‍If required by law, use data from Mosaico to help compile reports for official submissions to regulatory bodies.

10. Feedback and Process Improvement

‍Provide feedback to all stakeholders and use insights gained to improve safety measures and the reporting process itself.