Strategic Workforce Planning

Phase 1: Workforce Assessment‍

1. Define Organizational Goals

‍Align workforce planning with short-term and long-term organizational objectives to determine the talent and skills required for future success.

2. Analyze Current Workforce

‍Use tools like Mosaico to assess current workforce data, including headcount, roles, skills inventory, performance metrics, and workforce demographics.

3. Engage with Team Leaders

‍Hold consultations with department heads to gather insights about current workforce challenges, critical roles, and future skills requirements.‍

4. Conduct Skills Inventory

‍Create or update a skills matrix in Mosaico to map out existing skills against required skills for each role.

5. Evaluate Workforce Capacity

‍Analyze workloads and capacity to identify areas of underutilization or overextension.

Phase 2: Identify Gaps and Needs

6. Perform Skills Gap Analysis

‍Compare current workforce skills against future needs to identify gaps at the team and organizational levels.

7. Forecast Workforce Changes

‍Use historical trends and business goals to forecast workforce changes, such as retirements, turnover, or new role requirements.

8. Identify Critical Roles

‍Pinpoint roles and skills critical to achieving organizational goals, ensuring continuity and minimizing disruptions.

Phase 3: Develop Action Plan

9. Create a Workforce Strategy

‍Develop strategies to address gaps, such as targeted recruitment, internal promotions, reskilling, or upskilling initiatives.

10. Set Priorities

‍Rank gaps based on urgency and impact on organizational goals to allocate resources effectively.

11. Engage Stakeholders

‍Present findings and proposed strategies to leadership and key stakeholders for approval and alignment.

Phase 4: Implementation and Monitoring

12. Assign Ownership

‍Assign responsibility for implementing the workforce plan to relevant managers and HR teams.

13. Launch Initiatives

‍Begin actions such as recruitment campaigns, training programs, or process redesigns to address identified gaps.

14. Monitor Progress

‍Use Mosaico to track progress on implemented strategies, with automated reminders, task tracking, and dashboards.

15. Evaluate and Adjust

‍Periodically review workforce metrics and adjust plans as necessary to address new challenges or changing needs.